Meetings

Regular Meeting

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SPHS - Lecture Hall

7:00 pm

AGENDA

Call to Order

Roll Call

House, Johnson, Kirk, Matthews, Petit, Perkins, Tipton

*Glidden,*Turner

*student representatives

Pledge of Allegiance

Opening Statement

Report of the Secretary

1. Approval of the minutes from the Regular Meeting held on April 9, 2018.

Report of the Chair

1. Announcement of the next Regular Meeting of the Board of Education: Monday, June 11, 2018 in the 7:00 p.m. in the SPHS Lecture Hall.

Report of the Superintendent

1. Announcements/Recognitions – Mr. Kunin

2. Retirements/Resignations – Mr. Kunin

Retirements: James Braley, Learning Alternatives, SPHS

Resignations: Rebecca Brown, Director of Curriculum/Instruction/Assessment

Ryan Caron, Principal, SPHS

Michael Adrian, Special Education, Dyer

3. Report on Enrollment – Mr. Kunin

4. Update on Regionalization – Mr. Kunin

5. Report on New Business Items – Mr. Kunin

Audience of Citizens - Topics on the Agenda

Citizens in the audience will be privileged to speak to a topic on the agenda. Such privilege is to be limited to one presentation per citizen of not more than five minutes.

Report of Committees

1. Report of the Finance Committee – Ms. House/Mr. Perkins

2. Report of the Buildings & Grounds Committee – Mr. Matthews/Ms. Kirk

3. Report of the Policy Committee –Ms. Tipton

JICH Substance Abuse Policy (Second Read)

JICH-R Substance Abuse Policy Administrative Procedures (Second Read)

4. Report of the Middle School Building Committee - Mr. Matthews

Next meeting of the Committee: Thursday, May 17, 2018 from 6:30 p.m. - 8:30 p.m. in the SPHS Learning Commons. Community information sessions: Tuesday, May 22 @ 7:00 p.m. at Skillin and Wednesday, May 23 @ 7:00 p.m. at Small.

Correspondence

New Business

1. Consideration and action to ratify the FY 2019-2021 South Portland Teacher’s Association Contract.

2. Consideration and action to authorize an expenditure of $13,507.20 from the Music Program School

Reserves Fund #0202-91870 to support the South Portland Music Boosters purchase of new uniforms

for the SPHS Marching Band per the Superintendent’s memo.

3. Consideration and action to approve the following personnel items:

a. Elections:

Neal Drew, Occupational Therapist, District

Andrea King, Guidance Counselor, SPHS

Abigail Miller, Life Skills, SPHS

Nicole Coutu, Special Education, Small

4. Consideration and action to approve Policy JICH – Substance Abuse Policy.

5. Consideration and action to approve Policy JICH – R – Substance Abuse Policy Administrative Procedures.

6. Consideration and action to authorize that $20,426,897 be expended for Regular Instruction.

7. Consideration and action to authorize that $9,652,421 be expended for Special Education.

8. Consideration and action to authorize that $0 be expended for Career and Technical Education.

9. Consideration and action to authorize that $1,071,820 be expended for Other Instruction.

10. Consideration and action to authorize that $3,488,139 be expended for Student and Staff Support.

11. Consideration and action to authorize that $1,485,665 be expended for System Administration.

12. Consideration and action to authorize that $2,549,908 be expended for School Administration.

13. Consideration and action to authorize that $2,093,625 be expended for Transportation and Buses.

14. Consideration and action to authorize that $4,565,535 be expended for Facilities Maintenance.

15. Consideration and action to authorize that $4,509,412 be expended for Debt Service and Other Commitments.

16. Consideration and action to authorize that $478,477 be expended for All Other Expenditures.

17. Consideration and action to authorize that $37,801,690.89 be appropriated for the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and that $31,636,137.75 be raised as the City’s contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine Revised Statutes, Title 20-A, section 15688.

Explanation: The City’s contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, is the amount of money determined by State law to be the minimum amount that the municipality must raise in order to receive the full amount of State dollars.

18.Consideration and action to authorize that $3,919,849 be raised and appropriated for the annual payments on debt service previously approved by the voters for non-State-funded school construction projects and non-State-funded portions of school construction projects in addition to the funds appropriated as the local share of the City’s contribution to the total cost of funding public education from pre-kindergarten to grade 12.

Explanation: Non-State-funded debt service is the amount of money needed for the annual payments on the City’s long-term debt for major school construction projects that are not approved for State subsidy. The bonding of the long-term debt was previously approved by the voters of the city as follows:

SPHS Auditorium/Cafeteria Construction, approved by voters on November 8, 1994

Elementary Schools Construction and Renovation, approved by voters on November 6, 2001

South Portland High School Addition and Renovation, approved by voters on November 2, 2010

19. Consideration and action to authorize that $6,911,439.25 be raised and appropriated in additional local funds, which exceed the State’s Essential Programs and Services Allocation model by $6,911,439.25 as required to fund the budget recommended by the Board of Education.

The Board of Education recommends $6,911,439.25 for additional local funds and gives the following reasons for exceeding the State’s Essential Programs and Services funding model by $6,911,439.25.

Co-curricular/Athletic costs not recognized by EPS

Maintaining/Staffing of two small Middle Schools rather than one

Staffing for Nursing Services greater than acknowledged by EPS

Maintaining/Staffing of five small Elementary schools rather than four

Class Size Targets less than State standard

Purchase of one 78 passenger Type C school bus

Lease payment for SPHS iPads, 6^th grade iPads, SPHS staff laptops, and interactive

Capital Improvement Projects for Mahoney, Memorial and SPHS approved by voters on June 9, 2009

Explanation: The additional local funds are those locally raised funds over and above the municipality’s local contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non-State funded debt service that will help achieve the school department budget for educational programs.

20. Consideration and action to authorize the Board of Education to expend $50,321,899 for the fiscal year beginning July 1, 2018 and ending June 30, 2019 from the municipality’s contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non-State funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, State subsidy and other receipts for the support of schools.

21. Consideration and action to authorize that the City of South Portland will appropriate $25,000 for Adult Education and raise $25,000 as the local share; with authorization to expend any additional, incidental, or miscellaneous receipts in the interest and for the well-being of the Adult Education program.

22. Consideration and action to authorize that the City of South Portland will raise and appropriate $470,000 in additional local dollars in support of the Food Service Program.

23. Consideration and action to authorize the Board of Education to expend such other sums as may be received from State and Federal grants or programs or other sources during the fiscal year for school and/or adult education purposes provided that such grants, programs or other sources do not require the expenditure of other funds not previously appropriated.

24. Consideration and action to authorize the Board of Education to use all or part of additional State subsidy received, if any, to increase expenditures for school purposes in cost center categories approved by the School Board, increase the allocation of finances in a reserve fund approved by the School Board, and /or decrease the local cost share expectation, as defined in that Title 20-A, section 15671-A (1) (B), for local property taxpayers for funding public education as approved by the School Board.

25. Consideration and action to accept the following donations/grants:

• $1000 donation from the South Portland/Cape Elizabeth Community Chamber of Commerce to
• the Memorial Middle School Outing Club to buy equipment.
• $250 donation from the South Portland/Cape Elizabeth Community Chamber of Commerce to the
• South Portland School Career Fair, to provide food for presenters prepared by SPHS students.
• $467.48 donation from the South Portland/Cape Elizabeth Community Chamber of Commerce to
• buy a set of books for all Grade 2 classrooms to support a unit on recycling.

*Audience of Citizens - Open Discussion

*Citizens in the audience will be privileged to speak on any educational topic. Such privilege is to be limited to one presentation per citizen of not more than five minutes.

Adjournment