School Board Meeting - Regular

May 9, 2016 - 7:00pm

REGULAR MEETING

Monday,May 9, 2016

7:00 p.m.
SOUTH PORTLAND HIGH SCHOOL LECTURE HALL
~ AGENDA ~

Call to Order

Roll Call
 Callaghan  Carter  Fitzgerald  Goldberg  House  Matthews  Reynolds  Papi  Stanton

Pledge of Allegiance

Opening Statement

Report of the Secretary

1. Approval of the minutes from the Regular Meeting and Special Meeting held on Monday, April 11, 2016.
Motion: Second: Vote:

Report of the Chair

1. Announcement of the City Council Public Hearing on the School Budget: Monday,
May 16, 2016 at 7:00 p.m. in Council Chambers.

2. Announcement of the next Regular Meeting of the Board of Education: Monday, June 13, 2016 at 7:00 p.m. in the SPHS Lecture Hall.

Report of the Superintendent

1. Announcements/Recognitions – Mr. Kunin

2. Retirements and Resignations:

  • Jenna Olen, Grade 1 Teacher, Kaler Elementary
  • Erica Stoloff, Instructional Support Teacher, SPHS
  • Megan Kemna, Instructional Support Teacher, Kaler Elementary
  • Steve Chabot, Assistant Principal, Memorial Middle School
  • Amy Reed, Grade 4 Teacher, Kaler Elementary

3. Report on Enrollments – Mr. Kunin

4. Report of the Director of Business Partnerships & Volunteer Coordinator – Jane Eberle/Molly Aldrich

5. Update on Start Time Study Committee. – Mr. Kunin

6. Report on New Business items – Mr. Kunin

Audience of Citizens - Topics on the Agenda

Citizens in the audience will be privileged to speak to a topic on the agenda. Such privilege is to be limited to one presentation per citizen of not more than five minutes.

Report of Committees

1. Report of the Finance Committee – Ms. Goldberg/Ms. House
2. Report of the Buildings & Grounds Committee – Mr. Matthews/Mr. Carter
3. Report of the Policy Committee – Mr. Carter/Ms. Callaghan
Board of Education Policies:
ADC – Tobacco Use and Possession (Second Read)
JLCDA - Medical Marijuana (First Read)
JLCDA-R – Medical Marijuana Parent Provider Request Permission (First Read)
4. Report of the Middle School Facilities Task Force – Mr. Matthews/Ms. Callaghan Next meeting
of the committee scheduled for 6:30 p.m. Thursday, May 19 at MemorialMiddle School.

Correspondence

New Business

1. Consideration and action to the following personnel items:
a. Appointments
Mahoney Assistant Track & Field Coach Stacey Nixon

Motion: Second: Vote:

2. Consideration and action to amend the 2015-2016 school calendar as follows: barring any further school cancellations, June 17 (full day) will be the final student day and June 20 shall be the last work day for teachers and educational technicians.

3. Consideration and action to approve policy ADC – Tobacco Use and Possession.
Motion: Second: Vote:

4. Consideration and action to authorize that $18,397,844 be expended for Regular Instruction.
Motion: Second: Vote:

5. Consideration and action to authorize that $8,892,384 be expended for Special Education.
Motion: Second: Vote:

6. Consideration and action to authorize that $290,559 be expended for Career and Technical Education.
Motion: Second: Vote:

7. Consideration and action to authorize that $913,774 be expended for Other Instruction.
Motion: Second: Vote:

8. Consideration and action to authorize that $3,842,182 be expended for Student and Staff Support.
Motion: Second: Vote:

9. Consideration and action to authorize that $1,398,085 be expended for System Administration.
Motion: Second: Vote:

10. Consideration and action to authorize that $2,410,127 be expended for School Administration.
Motion: Second: Vote:

11. Consideration and action to authorize that $1,947,029 be expended for Transportation and Buses.
Motion: Second: Vote:

12. Consideration and action to authorize that $4,247,233 be expended for Facilities Maintenance.
Motion: Second: Vote:

13. Consideration and action to authorize that $4,881,765 be expended for Debt service and Other
Commitments.
Motion: Second: Vote:

14. Consideration and action to authorize that $438,312 be expended for All Other Expenditures.
Motion: Second: Vote:

15. Consideration and action to authorize that $35,699,041.29 be appropriated for the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and that $29,420,871.67 be raised as the City’s contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine revised Statutes, Title 20-A, section 15688.
Explanation: The City’s contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act is the amount of money determined by state law to be the minimum amount that the municipality must raise in order to receive the full amount of State dollars.
Motion: Second: Vote:

16. Consideration and action to authorize that $4,160,074 be raised and appropriated for the annual payments on debt service previously approved by the voters for non-State funded school construction projects and non-State funded portions of school construction projects in addition to the funds appropriated as the local share of the City’s contribution to the total cost of funding public education from pre-kindergarten to grade 12.
Explanation: Non-State funded debt service is the amount of money needed for the annual payments on the City’s long-term debt for major school construction projects that are not approved for state subsidy. The bonding of this long-term debt was previously approved by the voters of the City as follows:

  •  SPHS Auditorium/Cafeteria Construction, approved by voters on November 8, 1994
  •  Elementary Schools Construction and Renovation, approved by voters on November 6, 2001
  •  SPHS Addition and Renovation, approved by voters on November 2, 2010

Motion: Second: Vote:

17. Consideration and action to authorize that $6,120,073.33 be raised and appropriated in additional local funds, which exceed the State’s Essential Programs and Services Allocation model by $5,339,960.52 as required to fund the budget recommended by the Board of Education.
The Board of Education recommends $6,120,073.33 for additional local funds and gives the following reasons for exceeding the State’s Essential Programs and Services funding model by $5,339,960.52.

  •  Pension Obligation Debt Service, approved by voters November 4, 2003
  •  Co-curricular/Athletic costs not recognized by EPS
  •  Maintaining/Staffing two small Middle Schools rather than one
  •  Staffing for Nursing Services greater than acknowledged by EPS
  •  Maintaining/Staffing five small Elementary Schools rather than four
  •  Class Size Targets less than State standard
  •  Purchase of two 88 passenger school buses
  •  Payment of one-half of MLTI iPad lease payments
  •  Capital Improvement Projects for Mahoney, Memorial and SPHS approved by voters on June 9, 2009

Explanation: The additional local funds are those locally raised funds over and above the municipality’s local contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non-state funded debt service that will help achieve the school department budget for educational programs.
Motion: Second: Vote:

18. Consideration and action to authorize the Board of Education to expend $47,659,294 for the fiscal year beginning July 1, 2016 and ending June 30, 2017 from the municipality’s contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non-State funded school construction projects, additional local funds for school purposes under the Maine Revised statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools.
Motion: Second: Vote:

19. Consideration and action to authorize that the City of South Portland will appropriate $20,000 for Adult Education and raise $20,000 as the local share; with authorization to expend any additional, incidental, or miscellaneous receipts in the interest and for the well-being of the adult education program.
Motion: Second: Vote:

20. Consideration and action to authorize that the City of South Portland will raise and appropriate
$430,000 in additional local dollars in support of the food service program.
Motion: Second: Vote:

21. Consideration and action to authorize the Board of Education to expend such other sums as may be received for state and federal grants or programs or other sources during the fiscal year for school and/or adult education purposes provided that such grants, programs or other sources do not require the expenditure of other funds not previously appropriated.
Motion: Second: Vote:

22. Consideration and action to authorize the Superintendent to implement the FY17 School Department Capital Improvement Plan in the amount of $1,103,048 as detailed in the Superintendent’s memo and FY17 Proposed CIP Expenditure Summary.
Motion: Second: Vote:

23. Consideration and action to approve the following donations/grants.
• $900 donation to the SPHS Robotics Program from Aetna Foundation
• $750 donation to the SPHS Robotics Program from Walmart
• $200 donation to Dyer Elementary School’s Fab Lab form the South Portland/Cape Elizabeth
Community Chamber of Commerce.
• Classroom supplies valued at $5,559.25 donated to Skillin Elementary School by Ruth’s Reusable Resources.
Motion: Second: Vote:

*Audience of Citizens - Open Discussion

Adjournment
Motion: Second: Vote: Time:

*Citizens in the audience will be privileged to speak on any educational topic. Such privilege is to be limited to one presentation per citizen of not more than five minutes.

If you need assistance with translation of this document, please contact Instructional Support at 871-0555.

Si desea que esta traducida, por favor comuníquese con la oficina de Apoyo Educativo en el 871-0555.

Nếu bạn muốn có này dịch, xin vui lòng liên hệ với văn phòng hỗ trợ giảng dạy tại 871-0555.

Hadii aad dooneysid in laguu tarjumo fadlan la soo xiriir Xafiiska caawinta wax barasho ee telefoonkeedu yahay 871-0555