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Meeting Minutes 05/18/2006

SOUTH PORTLAND SCHOOL DEPARTMENT
SECONDARY SCHOOLS FACILITIES COMMITTEE


May 18, 2006


MEETING NOTES


These notes were prepared by Polly Ward to the best of her understanding. If you find any inaccuracies, please contact the Superintendent of Schools Office at 871-0555 within one week after receiving the notes.

Present: Wendy Houlihan, Jeanne Crocker, Dave Brochu, Carrie Hall-Indorf, Steve Bailey, Dan Cecil, Randy Martin, Kathy Germani, Ralph Baxter, Jr., Molly Aldrich, Margaret Esten, Mark Reuscher, Craig Roberts, Coral Sandler, Megan Welter, Jake Viola and Polly Ward.

1. Welcome - Review of Agenda

2. Approval of minutes from May 11, 2006

  • Approved with addition of Jeanne Crocker as a member present

    3. Review of Schematics and Phasing implications

  • Review of site plan
    • Dan met with Kevin - he preferred softball field up near the Church
      • Requested a re-orientation of the tennis courts - allows for six courts and a walkway around the courts for observers

    • Aerial view of the building as basis for phasing discussion
      • Trying to get a sense of how the building might be phased during construction

  • Phase A - Opening the most area of the building to the contractor - speeds the project, reduces the construction costs
    • Take down Annex first
    • Demolition at one time, drive all the piles and put most of the new work at the beginning of the project

  • Phase B - Keep the Annex while construction is done on the cafeteria and administrative area, then take the annex down.

  • Phase C - Completely abandon the high school - would reduce the time needed to 26-30 months.

  • Need cost differential of phasing versus the cost of portables

  • Science Lab unavailability is a real issue

  • Committee members were encouraged to continue to brainstorm concepts related to phasing.

    4. Preparation for June 1, 2006 meeting

    a. Detailed cost estimates

  • Costs are higher than projected - detailed investigation has uncovered things that have added to the costs - e.g. soils and foundation work

    b. Consideration of timeline

  • Given the current idea about costs, it would be beneficial to provide feedback to decide what the cost should be - needs a lot of checking/rechecking, time to decide if there are areas in which we could reduce costs.
  • Would not have this time if went to referendum in November 2006.
  • Preference of Committee appeared to be to take the time to thoroughly work on the costs.

    c. Invitation to Board of Education

  • An invitation will go out to the Board of Education to meet with the Committee on Thursday June 1st 2006.

  • Asked Harriman to look at new construction connected to the Auditorium and extending out into the ball fields - need to check on the soils in that area.

    7. Next meeting June 1, 2006 from 6.30-8.30 in the SPHS Library


    Printable Version

    Posted by centraloffice at May 18, 2006 09:40 AM