Meeting Minutes 08/25/2005

SOUTH PORTLAND SCHOOL DEPARTMENT
SECONDARY SCHOOLS FACILITIES COMMITTEE

August 25, 2005

MEETING NOTES

These notes were prepared by Polly Ward to the best of her understanding. If you find any inaccuracies, please contact the Superintendent of Schools Office at 871-0555 within one week after receiving the notes.

Present: Dennis Welch, Steve Bailey, Kathy Germani, Jeanne Crocker, Megan Welter, Wendy Houlihan, Ralph Baxter, Jr., Polly Ward.

1. Welcome and review of agenda

2. Approval of minutes from August 4, 2005- Approved

3. Review of plans for Community Forums
- Suggested protocol
- Steve handed out a draft protocol for comment
- Wendy wants walk away with written individual feedback from participants
- Organizations to engage
- Parent volunteer coordinators
- Parent forum participants
- Booster groups
- Elementary parents
- Community Center
- Betsy Ross House
- Churches
- Jane Eberle- Business contacts
- Chamber
- Rotary
- Daycare and nursery schools
- Facilities for older people
- SPHS, Memorial, Mahoney
- Landry Village
- Elementary PTA
- Chalkboard
- Auditorium
- Mall-display?
- Mill Creek Connection
- City Hall
- SP Library
- SPHS "Home" Events
- "Display"-Fact Sheet
- Individual contacts:
- Senior citizens
- State Representatives
- Opinion leaders
- People without children
- SMCC employees
- Louie Maietta
- Places to meet:
- Community Center
- SMCC/Willard Beach area
- City Hall
- Once at each school
- Redbank
- Library
- Landry Village
- Ferry Village
- Boys and Girls Clubs
- Betsy Ross House
- Holy Cross
- Suggested Dates
- Need to talk with Dan, Mark, and Wendy about scheduling dates
- Contact other organizations about when they hold meetings
- Conference times at the schools
- Creation of initial FAQ sheet
- Ask people to share ideas on what questions should be included/create a panel
- Possible panelists - Louie Maietta - Jane Eberle
- John Chapin - Kathy DiPhillipo - Possibly Lori Eschholz
- Two different scripts
- 10 minutes for meetings
- 60 minutes for forums

4. Comments on Harriman Report
- Desire to keep the word "consolidated" out of the draft report

5. Other- for next meeting
- Draft dates for forum
- Update from the SSFC regarding progress and locations for forums-to be handed out at Open Houses and Student/Parent opening of school events
- Facility Report Update
- Plan for development of FAQ sheet

6. Who To Invite
- People "we know"-who know other community activists
- "Seniors" 2-3 Key People
- Local Legislators
- Clarence? Kevin? Others who may have significant???
- Lovie Maietta
- Jomes Ortiz (Pres, SMCC)
- Bill Burnham
- SPHS Alumni (Alumni tours-Dennison??)
- Church Leaders
- B & J Blackwood
- P & K Callaghan
- Paul and Barbara Tully

Next meeting: