Meeting Minutes 07/07/2005

SOUTH PORTLAND SCHOOL DEPARTMENT
SECONDARY SCHOOLS FACILITIES COMMITTEE

July 7, 2005

MEETING NOTES

These notes were prepared by Polly Ward to the best of her understanding. If you find any inaccuracies, please contact the Superintendent of Schools Office at 871-0555 within one week after receiving the notes.

Present: Maxine Beecher, Dave Brochu, Wendy Houlihan, Dennis Welch, Ralph Cabana, Nancy Carroll, Steve Bailey, Dan Cecil, Kathy Germani, Ralph Baxter, Sr., Jeanne Crocker, Megan Welter, Angela Griffiths, Mark Lee, Ruth Doughty, Mary McMullin, Polly Ward.

1. Welcome and review of agenda

2. Approval of minutes from June 30, 2005
- Approved

3. Presentation/review of Building Systems Evaluation
Mahoney
- Structure of building - wooden roof structure on oldest part of the building - needs more evaluation
- Building needs repointing and sealing of brick
- Stairs to outside do not meet code
- Accessibility to gymnasium
- Ventilation system should be replaced
- Fire alarm system does not meet accessibility standards
- Emergency lighting is a code issue
- Has least number of noted deficiencies

Memorial
- Window wall system is old, inefficient, and a source of air and moisture infiltration
- Building is not sprinkled, and exceeds square footage without being sprinkled
- Ventilation is past its useful life, and air changes are not meeting ASHRAE standard
- Code deficiencies in electrical room
- Fire alarm system - like Mahoney
- Emergency lighting - like Mahoney
- Exterior skin is the greatest deficiency in the building

SPHS
- Window wall system has same issues as at Memorial
- Ventilation - similar to Memorial’s problems
- Replace steam system with forced hot water system for heat
- Electrical system is in various states due to different ages of different parts of the building
- Electrical code violations
- Fire Alarms and Emergency Lighting also have code violations
- Next steps - assign probable costs and then prioritize the differing levels of need
- Cost benefit analysis
- Attempts to answer the questions concerning tearing down Memorial and the SPHS annex

4. Proposed Agenda/Executive Summary for Board of Education, July 11, 2005
- Reviewed the expectations for the presentation to the Board of Education

6. Review of packet going to the Board of Education
- Important to avoid getting into too much technical detail
- More important for the Board to feel that they will have continuing opportunities to discuss the work being done
- May have a workshop in early fall to provide more information on the work
- Hoping for as many Committee members as possible to attend the meeting on July 11, 2005
- Dan and Mark will re-edit the cost-benefit analysis to be sent out for July 11, 2005 and they will email the updated version to Wendy

7. Review/Confirmation of Committee Recommendations to the Board of Education
- Formal commitment to next steps
- Unanimous approval of the recommendations as described in the Next Steps on the agenda to be provided by Harriman dated July 11, 2005
- Estimates on the project budgets are still changing
- Dave has provided information on asbestos which will increase the costs, but Dan and Mark will review the square footage to see if these can be reduced somewhat

8. Examining Equity Exercise
- How do we define equity if we have two middle schools?
- Review the K-5 definition
- Programs
- Staffing
- Best Practices
- Similar range of opportunities
- Appropriate spaces for staff to work
- Facilities (i.e. locker rooms)
- Comparable classroom educational space
- Student perceptions
- Health, safety, security systems

9. Future meeting dates
- August 4 6:30-8:30 PM
Location TBD
- August 25 6:30-8:30 PM
Location TBD
- September 1 6:30-8:30 PM
Location TBD
- September 15 6:30-8:30 PM
Location TBD
- September 29 6:30-8:30 PM
Location TBD