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The South Portland School Department does not discriminate in the operation of its educational and employment policies and will honor all appropriate laws relative to discrimination.

  • An official South Portland School Department Application form is required when applying for ANY position.
  • Applications are only accepted for positions currently open and being advertised by South Portland . Open ended applications will be labeled inactive and filed for two years. It is the responsibility of the applicant to re-activate their application.
  • Application forms must be complete for consideration. A complete packet includes but is not limited to:
      • A completed application form
      • Letter of Application
      • Resume
      • Three Current letters of reference
      • Copy of Maine certification(s), including fingerprinting (CHRC) approval (see http://www.state.me.us/education/ for certification information).
      • Copies of transcripts
  • If you have previously applied for a position with the South Portland School Department:
      • We keep application packets for two years only.
      • You must submit a cover letter stating your intent to apply for the new position AND stating that you already have an application packet on file.
      • Application forms are job specific. As an example, if you have previously applied to be a Clerk and would now like to apply for a Teaching position you must submit the relevant completed application.
      • Bear in mind that some of your information may have changed. Make sure that your contact details and references are current.
      • If you submit a complete application when you already have an application on file, the older application will be destroyed and the two years will recommence.
  • When applying for multiple positions:
      • Letters of application must be submitted for each position you are applying for.
      • If you are applying for positions that require different application forms then all application forms must be submitted
  • If you are requesting that letters and transcripts be sent independent of your application ensure that your application is the first to arrive. A transcript/reference letter that arrives with no explanatory note and no pre-existing file will be incomplete.
  • File folders and plastic/paper wallets of any kind are not kept on file once applications are submitted. Applications are stripped down into paper form for filing purposes.
  • If you submit an application packet via Fax or email you will be requested to provide original copies for our retention upon being selected for an interview.
  • Applications are not reviewed until the deadline for Applications has passed. Please do not request information as to the status of your application until after a reasonable time has passed.
    • The timetable of applications may take anywhere up to or beyond six weeks and is as follows:
      • Deadline for Applications
      • Applications reviewed by relevant department
      • Applications may be reviewed a second time by a connected department
      • Interviews Scheduled
      • Interviews take place
      • Interview panel reviews interviewed candidates
      • A decision is made
      • References are screened
      • An offer of employment is made
      • Once an offer of employment is accepted the interviewed candidates are informed of the decision following which the unsuccessful applicants are informed by mail.
  • All requests for application information must be addressed to the Receptionist at the Superintendent’s office: Heather Tolan 207-871-0555.
  • Any questions regarding teacher certification and/or CHRC fingerprinting status should be addressed to the Maine Department of Education, Division of Certification and Placement, Augusta, Maine 04333 http://www.state.me.us/education/
  • All Application materials become the property of the South Portland School Department. None will be returned.
  • Providing any false or misleading information in the application or screening process shall be fully sufficient grounds to refuse to employ the applicant, or if the applicant has been employed, to immediately dismiss the employee.


Updated by Sarah Pinault at Central Office 25-may-06